Many pastors and church leaders are stretched thin.
Not just spiritually, but administratively.
70%
of pastors report regular burnout
Administrative tasks are a common cause of burnout such as managing schedules, events, updating systems, responding to constant emails, texts, and messages.
80%
work extra hours without additional compensation
This demonstrates how ministry responsibilities extend far beyond a typical workweek.
of churches do not offer a sabbatical program
Of the churches that do offer one, most require long waiting periods before a pastor even qualifies (e.g., 4–7 years).
of pastors feel overwhelmed by administrative work
Ministry leaders are spread too thin across tasks because they are responsible for tasks like scheduling volunteers week to week, overseeing Planning Center, managing communication platforms and tools, training volunteers on systems, etc.
Meet Brandy, Your Ministry Friend
"Hi, I’m so glad you’re here! My heart is to serve the Church—the 'Capital C' Church—by taking on the administrative responsibilities that often distract leaders from their true calling: sharing the Good News of Jesus Christ. As an experienced Next Steps Director, I understand just how task-heavy ministry can be. I’m here to help lighten that load so pastors and ministry leaders can stay focused on leading, discipling, and shepherding their flock."
Brandy Kimbrough
Founder & CEO
Our Promise
Administry is more than a vendor. We are a partner in your ministry, committed to helping you thrive in administration so you can focus on transforming lives. Scroll to view our company's promise.
Faith-Aligned Belief
We honor the mission of the "Capital C" Church by upholding values of integrity, respect, and servant-hearted excellence in all we do.
Generosity
Every month Administry is providing service, we will tithe up to 10% to your church to financially support the growth and mission of the overall "Capital C" Church.
Responsiveness & Availability
Your time is valuable. We respond promptly and remain available to meet your administrative needs with minimal disruption to your ministry.
Flexible, Scalable Support
Whether you're a growing church plant or a multi-campus ministry, our services adapt to your season and structure.
Proactive Problem Solving
We don’t just follow instructions—we try to anticipate needs, identify issues early, and propose solutions before problems arise.
Dependable Communication
Clear, professional, and loving communication is at the core of every interaction—whether with staff, members, or outside vendors.
Confidentiality is Sacred
We treat your church’s information with the utmost care and discretion. All data and communication are handled securely and ethically.
What We Believe
Jesus Christ, the eternal Son of God, became fully human while remaining fully divine. Born of the virgin Mary through the Holy Spirit, he lived a sinless life, performed miracles, was crucified, rose from the dead, and ascended into heaven.
John 1:14 // Matthew 1:18 // 2 Corinthians 5:21 // 1 Timothy 2:5 // Matthew 28:18 // John 14:1–3
Jesus Christ
We believe in one God, eternally existing in three equally divine Persons: the Father, the Son, and the Holy Spirit, who know, love, and glorify one another.
Deuteronomy 6:4 // Matthew 3:16–17 // Matthew 28:19 // 1 Peter 1:1–2 // John 10:29–30 // 2 Corinthians 13:14
The Trinity
God’s people, through the new covenant, are already united with Christ and share in his victory over sin and death. The universal church is expressed in local congregations, each under Christ’s headship, and serves as God’s household and the foundation of truth.
Ephesians 2:14-16, 19-22 // Matthew 28:18–20 // John 13:34
The Church
Salvation is secured by Jesus and revealed throughout Scripture, is applied to believers by the Holy Spirit. Sent by the Father and the Son, the Spirit glorifies Christ, convicts the world, and gives new life, leading sinners to repentance and faith. Through the Spirit, believers are united with Christ, justified by grace through faith, and adopted into God’s family. He renews, sanctifies, and equips them with spiritual gifts, dwelling within them as the guarantee of their inheritance and empowering them for godly living and service.
Ezekiel 36:25–27 // John 14:16–17 // 1 Corinthians 12:1–11
The Holy Spirit
God created human beings, male and female, in His image to reflect His character and steward creation. Adam and Eve were made to live in fellowship with God and care for His world. Both men and women are equal in value and access to God through Christ and are called to meaningful roles in family, church, and society. While equal, they are designed to complement one another in distinct and mutually enriching ways.
Genesis 1:27–28 // Genesis 2:18–23 // 1 Corinthians 11:11–12
Humanity
The glorious return of Jesus Christ will come as the Judge to establish His kingdom fully. At His return, both the just and unjust will be raised—those who rejected Him to eternal punishment, and believers to eternal joy in God’s presence in the new heaven and new earth. All evil, brokenness, and injustice will be removed, and creation will be renewed in Christ. The church will be presented blameless before God, and all things will reflect the glory of his grace as his people rejoice in his holiness forever.
Revelation 19:11–16 // Revelation 21:1–5 // Ephesians 1:9–10 // Luke 12:4–5
Restoration
Our Monthly Support Services
Foundation Support
$799 per month
Best for church plants and small churches
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Planning Center organization and ongoing support
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Volunteer scheduling assistance
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Basic church communications support (email or text)
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First time guest and follow up process support
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Up to 5 hours of administrative support per week
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Bi-weekly check in call
Growth Support
$1,199 per month
Best for growing churches with active serve teams
Includes everything in Foundation, plus:
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Advanced Planning Center workflows and training
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Serve team scheduling and leader support
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Consistent church wide communications
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Sunday service graphics support
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Light Pastor administrative support
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Up to 8 hours of administrative support per week
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Weekly strategy and alignment calls
Pastoral Partnership
$1,799 per month
Best for churches needing executive level support
Includes everything in Growth, plus:
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Executive assistant support for the lead pastor
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Meeting preparation and follow up
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Inbox and calendar support
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Process documentation and optimization
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Priority support and faster turnaround
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Up to 12 hours of support per week
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On-call support
$479
Ideal for churches that need their Planning Center organized, simplified, or reset. This project focuses on structuring accounts, services, workflows, and permissions so Planning Center serves the church effectively instead of creating confusion. The goal is to create a clean, sustainable system that is easier for staff and volunteers to use with confidence.
$199
A live training session for staff or serve team leaders focused on Planning Center usage, scheduling best practices, and system clarity. These sessions equip teams to operate confidently, reduce weekly stress, and create consistency across ministries. Training is practical, easy to follow, and tailored to your church’s current setup.
$589
A thoughtfully built workflow designed to ensure first time guests receive timely, consistent, and meaningful follow up. This includes automation, task assignments, and communication steps that help churches care for guests well without relying on memory or manual effort. Each workflow is built to align with your church’s culture and capacity.
True Cost of Hiring an In-House Administrator
When a church hires a full-time employee, it’s not just salary. Employers in the U.S. typically pay 1.25×–1.4× an employee’s base salary once you include payroll taxes and benefits. Hiring Administry is a cost-saving way of protecting your church's finances and provides an option to sow into other areas of the church.
The Base salary for a Church Administrator is $40,000 – $50,000/year as opposed to partnering with Administry for $9,588 - $21,588/year.
True Cost of Hiring an In-House Administrator
Even though churches and most 501(c)(3) nonprofits are tax-exempt from income tax, they still must pay employer payroll taxes when they hire staff.
501(c)(3) organizations must withhold and match Social Security (6.2%) and Medicare (1.45%) taxes for employees earning more than $108.28/year. This means nonprofits pay 7.65% on top of wages just for FICA taxes.
Some nonprofits (and most other than churches) also pay unemployment taxes (SUTA) and potentially other state taxes.
Payroll Taxes
1
The Bureau of Labor Statistics reports that nonprofit employee compensation (wage + employer-paid benefits) is generally higher than for for-profits:
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Nonprofit workers (overall) had an average total compensation of ~$47.85/hour in certain service sectors, with a significant portion going toward employer-paid benefits like health insurance and retirement plans — often higher than for-profit employers.
This means churches and nonprofits should expect benefits plus salary totals to be materially higher than just the base salary number alone.
Employer Compensation Costs Are Higher for Nonprofits
2
Analyses of U.S. employment costs consistently show:
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Payroll taxes alone add at least 7.65%
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Employers often budget an additional health insurance, retirement, PTO, workers’ comp, and other benefits, which can easily add 20–40% or more to a base salary.
So for a hypothetical church administrator position:
✔ Base salary: $45,000/year
✔ Employer payroll taxes: $3,442/year (7.65%)
✔ Health insurance & typical benefits (if provided): $5,000–$15,000+
✔ Retirement match, PTO, training, compliance admin costs: $2,000–$8,000+
➡️ Total effective employer cost could be $60,000–$75,000+
(This aligns with how nonprofit employers should account for compensation costs.)
The True Cost of an Employee Often Exceeds Base Wages by 20-40%
3
Hiring an employee doesn’t stop at wages:
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You must manage payroll processing and compliance with federal/state labor laws.
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You must file the appropriate tax forms, maintain timesheets, W-2s, unemployment insurance records, etc.
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Recruiting and onboarding carries costs — paid job ads, background checks, interviewing hours, etc.
These overhead and risk management costs are often not factored in church budgets but are real expenses that can easily run hundreds to thousands annually.
Administrative Overhead and Compliance Costs Are Additional
4
Predictable Monthly Investment
With Administry, your church pays a clear, flat monthly fee—no surprises and no hidden costs. Our partnership plans ($700, $1,199, or $1,799/month) include:
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Professional administrative support without payroll taxes
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No health insurance or benefit obligations
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No paid holidays, sick time, or PTO expenses
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No overtime costs or HR compliance concerns
This allows your church to plan confidently and steward finances wisely.
Lower Financial Risk
When you partner with Administry, you avoid the long-term financial commitments and liabilities that come with hiring an employee.
There’s no:
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Recruiting or onboarding expense
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Training investment lost due to turnover
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Dependence on volunteers who may change availability
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Risk tied to employment laws, payroll filings, or benefits management
Instead, you receive consistent, experienced administrative support without adding staff overhead.
Built for Churches and Ministries
Administry was created specifically to serve churches. We understand ministry rhythms, fluctuating workloads, and the importance of faithful stewardship. Our partnership model provides the administrative coverage your church needs without requiring a full-time hire.
More support. Less overhead. Greater peace of mind.
Why Choose Administry
Systems That Serve People, Not Just Software
Administry focuses on building clear, sustainable systems that remove confusion and reduce burnout. From Planning Center workflows to volunteer scheduling, guest follow up, and church communications, every process is designed to support consistency and care. The goal is not just efficiency, but stewardship, ensuring that systems free pastors and leaders to focus on discipleship, relationships, and shepherding their congregation.
A Heart to Serve the Capital C Church
Administry exists because of a genuine calling to serve the Church as a whole. With administration as a spiritual gift, this work is approached as ministry, not outsourcing. Churches partner with Administry knowing they are receiving faithful, prayerful support from someone who deeply values the Kingdom and desires to see churches healthy, organized, and positioned to grow without unnecessary strain.
Ministry Experience, Not Just Administrative Skill
Administry is led by someone who has served inside the local church and understands the realities of ministry leadership. With experience as a Next Steps Director for a church plant, managing Planning Center, overseeing hundreds of serve members, creating systems from the ground up, and supporting a lead pastor directly, Administry brings practical, ministry informed support. This means churches are supported by someone who understands church culture, pastoral rhythms, and the heart behind the work.